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Unified Logistics & Fleet Operations System

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Your company
Overview
Dashboard
Workflow
New Job / Intake
Quotations
Active Jobs
Customs Clearance
Fleet Management
Fleet Tracking
Truck Register
Dispatch Orders
Driver Management
Maintenance
Fuel Management
Vehicle Documents
Fleet Reports
Safety & Compliance
Customs & Duties
Duty Calculator
HS Code Database
ICD & Wharfage
Excise & Age Duty
Process Manager
Finance & Records
Invoices
Daily Office Finance
Income & Expenses
Payment Approvals0
Clients
Documents
Intelligence
AI Assistant
Analytics & Reports
Partner Portal
Owner Dashboard
Administration
Permissions & Roles
Company
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๐Ÿ‘ View-Only Mode - you have read access only. Contact your administrator to request edit permissions.

Operations Dashboard

Getting started with VELURA

    ๐Ÿ“ฆ Active Jobs Pipeline
    File No.ClientCargoRouteStageProgressETAStatus

    Daily Office Finance & Cash Position

    Open daily book Review payment approvals

    Loading finance position...

    ๐Ÿš› Fleet Status
    โšก Live Activity Feed
    ๐Ÿ”” Alerts & Actions Required

    New Job Intake Stage 01

    Capture all client and cargo details before generating a quotation

    1๏ธโƒฃ Client Details
      Saved client selected. Its details cannot be changed here.
      Leave blank if the client has none
      2๏ธโƒฃ Cargo Details
      3๏ธโƒฃ Route & Service
      Set on the invoice.
      4๏ธโƒฃ Fleet Pre-Assignment

      Quotations Stage 02

      Build and issue quotations

      All Quotations
      Ref No.ClientCargoNatureRouteTotal (USD)Valid UntilStatusActions

      Active Jobs

      Full pipeline from booking to delivery

      Jobs Pipeline
      File No.ClientCargoRouteStageTruckProgressETAStatusActions

      Customs Clearance Stage 04

      TANCIS filing ยท TRA Declarations ยท Duty Assessment & Payment

      ๐Ÿ“‹ Clearance Queue
      4A โ€” Declaration Entry
      ๐Ÿ“Š Duty / Tax Line Items (from TANSAD Section 29)
      Tax Type Duty/Tax Base Rate (%) Amount Relief Amount Relief Code
      TOTAL DUTY PAYABLE0
      ๐Ÿ“Ž Related Documents
      ๐Ÿค– AI Clearance Assistant
      Ask anything about Tanzania customs clearance...
      ๐Ÿ“Œ Clearance Tracker

      Fleet Tracking

      Last recorded truck positions ยท Tracking devices ยท Truck panels

      ๐ŸŸข En Route๐Ÿ”ต At Depot๐ŸŸก Idle๐Ÿ”ด Alertโš™๏ธ Maintenance Click a marker for quick info ยท "Truck panel" opens a panel for that truck
      Fleet List
      ๐Ÿ“ก Tracking Devices
      TruckPlateDevice / IMEIModelSIM NumberInstalledLast PingStatusActions
      Select a truck to view details

      Click any truck on the map or list to see its last recorded details, route, and status.

      Truck Register

      Complete fleet inventory ยท Specifications ยท Assignment history

      Truck IDPlateTypeDriverTrailerLocationDestinationLoadSpeedStatusFuelTrackerActions

      Dispatch Orders

      Create and manage truck dispatches ยท Route assignment ยท ETA tracking

      Dispatch Orders
      Dispatch IDFile No.TruckDriverRouteDepartedETAStatusProgressActions

      Driver Management

      Profiles ยท Licences ยท Assignments ยท Performance

      IDNamePhoneLicence No.ClassExpiryTruckTripsStatusActions
      91%
      On-Time Rate
      8.4
      Avg Trips/Month
      4.2 km/L
      Avg Fuel Efficiency
      4.6โ˜…
      Avg Rating
      2
      Incidents YTD
      Top Performers โ€” This Month
      RankDriverTruckTripsOn-Time %km/LRatingKMs
      Driver Schedule โ€” This Week

      Truck Maintenance

      Service schedules ยท Repair logs ยท Parts & costs

      TruckPlateService TypeLast ServiceLast KMNext KMNext DateEst. CostStatusActions
      DateTruckTypeDescriptionPartsHoursCostMechanicStatus
      Spare Parts Inventory
      Part No.Part NameCompatibleStockReorderUnit CostSupplierStatus
      Cost by Truck
      Cost by Service Type

      Fuel Management

      Fuel logs ยท Consumption ยท Cost analysis ยท Efficiency

      DateTruckDriverLocationLitresPrice/L (TZS)Total CostOdometerkm/LActions
      Fuel Efficiency by Truck

      Safety & Compliance

      Breath test records ยท Driver clock-in with photo verification

      Dashcams
      Record a breath testLimit 0.10 mg/L

      Type in the reading shown on the breathalyzer. The result is worked out from your reading.

      Recent ScreeningsEntered by your team
      TimeTruckDriverBrACResult
      ๐Ÿ“ฑ Driver App (preview)
      ๐Ÿ“ธ
      Take a selfie to verify clock-in
      Location, timestamp & last breath test are auto-attached.
      Live Clock-In FeedSyncing from Driver App
      Waiting for driver check-inโ€ฆ

      Vehicle Documents

      Licences ยท Insurance ยท Road fitness ยท Permits ยท Expiry tracking

      TruckPlateDocument TypeAuthorityIssue DateExpiry DateStatusDays LeftActions

      Fleet Reports

      Truck reports ยท Fleet-wide performance ยท Driver reports & document uploads

      ๐Ÿ”ง Maintenance Report
      DateTypeDescriptionCostStatus
      Select a truck above
      ๐Ÿ“„ Permits & Insurance
      DocumentAuthorityExpiryDays LeftStatus
      Select a truck above
      Fleet Utilisation by Status
      ๐Ÿš›
      No trucks yetRegister a truck to see fleet status here
      Trips by Corridor
      ๐Ÿ—บ
      No dispatches yetDispatch a truck to see corridor activity here
      Truck Performance Summary
      TruckTripsTotal KMsOn-Time %Fuel Used (L)km/LMaint. CostRevenue Est.Profit Score
      Driver Performance & Document Status
      IDDriverTruckTripsLicence ExpiryLicence FilePassportPermitActions
      ๐Ÿ“ค Upload Documents โ€”
      ๐Ÿ“Ž Files are stored in this browser session for preview & printing. Maximum file size: 10 MB each.

      Duty Calculator

      EAC Common External Tariff 2022 ยท Tanzania TRA ยท Full duty breakdown including ICD & Wharfage

      ๐Ÿงฎ Calculation Inputs
      ๐Ÿ’ฑ EXCHANGE RATE SOURCE
      Customs value must be converted at the TRA customs rate in force on the declaration date. BOT publishes the daily mean; TRA publishes the weekly customs rate. Both are editable above โ€” verify at bot.go.tz / tra.go.tz before filing.
      ๐Ÿšข ICD / PORT CHARGES โ€” TPA TARIFF 2026
      Enter an HS code โ€” cargo handling profile is derived from it.
      ๐Ÿ“Š Duty Breakdown
      HS Codeโ€”
      CET Rateโ€”
      Import Dutyโ€”
      CPF Levy (0.6%)โ€”
      RDL (2.0%)โ€”
      IDF (2.0%)โ€”
      Industrial Dev. Levy (IDL)โ€”
      Excise / Age Dutyโ€”
      VAT (18%)โ€”
      TOTAL DUTY (USD)โ€”
      In TZSโ€”
      In โ€”โ€”
      ๐Ÿ› Permits & Inspections Required
      ๐Ÿš— Vehicle Registration & Post-Clearance Costs (TZS, paid to TRA/RITA/LATRA โ€” separate from customs duty above)
      ๐Ÿšข Port / ICD Charges โ€” TPA Sea Ports Tariff 2026
      Wharfage โ€”
      Shore Handlingโ€”
      ICD Handlingโ€”
      Customs Verificationโ€”
      Stripping / Stuffingโ€”
      Stevedoring (carrier a/c)โ€”
      Storage Chargesโ€”
      Green Port Levyโ€”
      Port Infrastructure Dev. (0.09 ร— duty on this HS code)โ€”
      Subtotalโ€”
      VAT 18% (Cl.9)โ€”
      Port Totalโ€”
      Rates track the cargo profile derived from the HS code โ€” override the container/cargo type above if the consignment moves differently.
      Grand Total (Duty + Port)โ€”
      Grand Total in โ€”โ€”
      Grand Total in TZSโ€”

      HS Code Database

      EAC Common External Tariff 2022 ยท Legal Notice EAC/117/2022 effective 1 July 2022 ยท Full official tariff book (5,753 codes) ยท 4-band: 0% / 10% / 25% / 35% (+Schedule 2 special rates)

      0% โ€” Raw materials / inputs 10% โ€” Intermediate goods 25% โ€” Finished goods 35% โ€” Sensitive Items (SI) 75%+ โ€” Special rate (Rice/Sugar) Excisable ยท Permit badges: ๐ŸฅTFDA โœ…TBS ๐ŸงชTPRI โ›ฝEWURA ๐Ÿš›SUMATRA โœˆ๏ธTCAA ๐ŸŒฟNEMC ๐Ÿ”’Police ๐Ÿ“กTCRA ๐ŸฆTAWA โš’๏ธMEM ๐ŸŒฑMOA ๐Ÿ›TRA-Excise ๐ŸŸTASAC
      HS CodeDescriptionCh.Sec.CET RateVATExcisePermits / InspectionsNotesCalc
      ๐Ÿ› Regulatory Permits & Inspections โ€” Quick Reference
      AgencyFull NameTrigger / RequirementCodes
      ๐Ÿ› OGA (Other Government Agency) Compliance Directory โ€” full 26-agency, 5,704 HS-line database
      CodeAgencyHS Lines
      ๐Ÿ“– EAC CET 2022 โ€” Reference Guide
      4-Band Tariff Structure
      0% โ€” Raw materials, capital goods, agricultural inputs
      10% โ€” Intermediate goods, semi-processed
      25% โ€” Finished goods (standard rate)
      35% โ€” Sensitive items, Schedule 2
      75%+ โ€” Rice & sugar (special Schedule 2 protection)
      Tanzania Additional Charges
      CPF Levy: 0.6% of CIF
      RDL: 2.0% of CIF
      IDF: 2.0% of CIF (dutiable goods)
      VAT: 18% on CIF + all duties
      Excise: varies โ€” vehicles, alcohol, tobacco
      Regulatory Bodies (TZ)
      TRA / TANCIS โ€” customs authority
      TFDA / TMDA โ€” food, drugs, cosmetics
      TBS โ€” standards & conformity
      TPRI โ€” agro-chemicals, pesticides
      NEMC โ€” environment clearance
      SUMATRA โ€” transport permits
      Key Exemptions
      Agricultural inputs (fertilisers, seeds)
      Medical equipment & pharmaceuticals
      Solar & renewable energy equipment
      Fishing vessels & gear
      Books, educational materials
      Diplomatic & NGO goods
      CKD vehicles (reduced rates)

      ICD & Wharfage

      Tanzania Ports Authority ยท Sea Ports Tariff Book, effective January 2026 (Gazette No.3 of 2026) ยท Clauses 11, 12, 14, 15, 16 & 20

      Shipment Details
      1 HTN = 1,000kg or 1 mยณ, higher yields โ€” conventional/LCL only
      CHARGES TO INCLUDE
      Port / ICD Cost Breakdown
      Wharfage โ€”
      Shore Handlingโ€”
      ICD Handlingโ€”
      Customs Verificationโ€”
      Stripping/Stuffingโ€”
      Stevedoringโ€”
      Storage Chargesโ€”
      Green Port Initiativesโ€”
      Port Infrastructure Dev.โ€”
      Sub-totalโ€”
      VAT (18%)โ€”
      TOTAL (USD)โ€”
      In โ€”โ€”
      In TZSโ€”
      Wharfage valuation is subject to a floor of USD 200 and a ceiling of USD 2,500 per Harbour Tonne (Clause 12.1) โ€” adjust the CIF/FOB entered accordingly for very low/high-value cargo. Stevedoring is normally for the carrier's account, not the clearing agent's โ€” included here for reference only.
      Wharfage โ€” Clause 12 (2026)
      TrafficConventional / Loose20ft FCL40ft FCLEmpty Container
      Domestic Import1.6% ad valorem (CIF)1.6% ad valorem (CIF)1.6% ad valorem (CIF)USD 3.00
      Domestic Export1.0% ad valorem (FOB)1.0% ad valorem (FOB) โ€” no fixed FCL scheduleUSD 6.00
      Transit ImportUSD 4.00/HTNUSD 90.00USD 180.00USD 3.00
      Transit ExportUSD 3.00/HTNUSD 75.00USD 150.00USD 6.00
      Regional Coastal CargoUSD 3.00/HTNโ€”โ€”
      Transshipment & OverlandedUSD 4.00/HTN (charged once, on arrival)Not Applicableโ€”
      Secret Cargo (Domestic)USD 12.00/HTNUSD 250.00USD 500.00โ€”
      Secret Cargo (Transit)USD 10.00/HTNUSD 200.00USD 400.00โ€”
      Shore Handling & ICD Handling โ€” Clauses 14 & 16 (2026)
      ServiceDomestic (per HTN / 20ft / 40ft)Transit (per HTN / 20ft / 40ft)
      Shore Handling โ€” Import (conventional)USD 7.00/HTNUSD 6.00/HTN
      Shore Handling โ€” Export (conventional)USD 3.50/HTNUSD 3.00/HTN
      Shore Handling โ€” FCL ContainersUSD 90.00 / USD 135.00USD 80.00 / USD 120.00
      Shore Handling โ€” Empty ContainerUSD 10.00 / USD 20.00USD 10.00 / USD 20.00
      Verification (FCL, Customs exam)USD 90.00 / USD 140.00USD 80.00 / USD 140.00
      Stripping / StuffingUSD 70.00 / USD 140.00USD 70.00 / USD 140.00
      Change of Container StatusUSD 80.00 / USD 135.00USD 70.00 / USD 135.00
      ICD Handling โ€” ConventionalUSD 7.00/HTN
      ICD Handling โ€” FCL ContainersUSD 60.00 (20ft) / USD 70.00 (40ft)
      Stevedoring โ€” FCL / LCL / Empty (Cl.11, carrier a/c)USD 100/170/50 (20ft) ยท USD 150/270/70 (40ft)
      Container Storage โ€” Clauses 20.1.2 & 20.1.6 (2026)
      Container / TrafficFree PeriodNext TierThereafter
      Domestic Import โ€” 20ft5 daysDays 6โ€“15: USD 20/dayUSD 40/day
      Domestic Import โ€” 40ft5 daysDays 6โ€“15: USD 40/dayUSD 80/day
      Domestic Export โ€” 20ft / 40ft5 days (incl. Sun/Public Hols)USD 16 / USD 32 per day until shipment
      Transit Import โ€” 20ft15 daysDays 16โ€“21: USD 20/dayUSD 40/day
      Transit Import โ€” 40ft15 daysDays 16โ€“21: USD 40/dayUSD 80/day
      Transit Export โ€” 20ft / 40ft21 daysUSD 16 / USD 32 per day until shipment
      Empty Containers โ€” 20ft / 40ft5 days (from stripping advice)Days 6โ€“15: USD 4 / USD 8USD 8 / USD 16
      Transshipment Containers โ€” 20ft / 40ft15 daysUSD 15 / USD 30 per day thereafter
      Shut-out Containers โ€” 20ft / 40ft5 days from notificationUSD 15 / USD 30 per day thereafter
      Conventional Cargo Storage โ€” Clauses 20.1.1 & 20.1.5 (per HTN/day)
      TrafficFree PeriodRate
      Domestic Import5 daysUSD 1.00/HTN/day (next 30 days), then USD 1.50/HTN/day
      Domestic Export5 days (incl. Sun/Public Hols)USD 0.50/HTN/day until loading day
      Transit Import15 daysUSD 1.00/HTN/day (next 30 days), then USD 1.50/HTN/day
      Transit Export (other than copper/metals)21 daysUSD 0.50/HTN/day until loading day
      Transit Export โ€” Coffee, Copper & Other Metals3,500-tonne free cushionUSD 0.50/HTN/day thereafter
      Trans-shipment / Overlanded Cargo10 days from berthingUSD 0.50/HTN/day thereafter
      Port Infrastructure Development & Green Port Initiatives โ€” Clause 15 (new in the 2026 Tariff Book)
      ChargeApplies ToRate
      Port Infrastructure DevelopmentDomestic import cargo only0.09 ร— Customs Duty payable
      Green Port Initiatives โ€” ContainerizedImport/Export โ€” domestic & transitUSD 50 (โ‰ค20ft) / USD 100 (>20ft)
      Green Port Initiatives โ€” General CargoImport/Export โ€” domestic & transitUSD 0.25 per MT/HTN
      Green Port Initiatives โ€” Motor VehicleImport/Export โ€” domestic & transitUSD 1.00 per CBM
      These two levies did not exist in the previous (2023/2024) Tariff Book โ€” they were introduced in the January 2026 edition and are additive to wharfage/handling, not a replacement.

      Excise Duty & Age-Based Vehicle/Machine Duty

      Tanzania Excise (Management & Tariff) Act ยท EAC CET Sensitive/Excisable Items ยท TRA "Taxes & Duties at a Glance"

      Rates shown follow the Tanzania Revenue Authority schedule. Always confirm current rates with TRA before quoting a client.
      ๐Ÿš— Motor Vehicle Age-Excise Schedule
      Category (HS Chapter 87)Age ThresholdExcise RateBasis
      Motorcycles (87.11)> 3 years old10%On CIF, used only
      Passenger vehicles <10 persons (87.03)8โ€“10 years old15%On CIF, used only
      Passenger vehicles <10 persons (87.03)> 10 years old30%On CIF, used only
      Buses / 4WD โ‰ฅ10 persons (87.02)> 5 years old10%On CIF, any fuel type
      Age excise is additional to any standard cc-based excise already carried on the HS code, and to the 25% CET import duty for Chapter 87 goods. New vehicles (current or previous model year) are exempt from age excise.
      ๐Ÿšœ Machinery Age Duty
      No separate age duty schedule applies to used machinery. Check age and condition limits at clearance.
      ๐Ÿงฎ Vehicle / Machine Age Duty Calculator
      Age (years)โ€”
      Age Excise Rateโ€”
      Age Excise Amountโ€”
      Age Excise Sub-totalโ€”

      Process Manager

      Enable or disable workflow steps per shipment type ยท Customise your operations checklist

      Invoices & Payments

      Create & manage invoices ยท Full invoice reports ยท Statements

      Invoice #ShipmentClientDescriptionAmountDue DateStatusActions
      Deleted invoices

      Invoice #ClientAmountStatusDeleted byDeleted onReasonActions
      Revenue by Status
      ๐Ÿ’ต
      No invoices yet
      Monthly Invoice Totals (per currency)
      Full Invoice Report
      Invoice #ShipmentClientDescriptionAmountIssue DateDue DateStatus
      Grand Total Outstanding:
      Client Invoice Statement
      Invoice #ShipmentDescriptionAmountDue DateStatusActions
      Total Balance Due:

      Daily Office Finance

      Day book, end-of-day cash count, petty cash, daily checklist and tax due dates

      Set up your accounts

      Add your first cash or bank account to see your daily position here.

      Step 1 Add an account

      Cash on hand, petty cash, bank or mobile money, with its opening balance.

      Step 2 Set today's exchange rate

      The USD to TZS rate is used to value dollar transactions.

      Step 3 Review approval rules

      Check who can approve and release payments.

      End-of-day cash count

      Cash counting needs a TZS cash or petty cash account. Add one to count the till.

      Count the cash by note. If the count differs from the books, say why before closing the day.

      NotePiecesTotal
      10,0000
      5,0000
      2,0000
      1,0000
      5000
      Other coins0
      Expected: TZS 0 Counted: TZS 0 Difference: TZS 0

      Petty cash

      Loading...

      Daily checklist

      Loading checklist...

      Day book for today

      0 transactions
      IDTypeCategoryNatureDescription PartyAccountMethodReferenceAmountActions
      Loading day transactions...

      Tax due dates (TRA)

      Loading calendar...

      Income & Expenses

      Your cashbook: money in and out of your cash, petty cash, bank and mobile money accounts

      Internal means your company's own income and costs. External means money you handle for clients.
      Loading accounts...

      Income by category

      Loading income...

      Expenses by category

      Loading expenses...

      Internal and external

      Loading...

      Fiscal receipts (TRA)

      Checking fiscal receipts...

      Money paid for clients, not yet recovered

      Duty, port and corridor charges you pay on behalf of clients, tracked until you recover them by invoice or from the client's advance.

      Loading...

      Transactions

      0 items
      ID / reference Nature Category Description Party Account In USD Fiscal receipt Actions
      Loading transactions...

      Payment Approvals

      Raise payment requests, get them approved by amount, release the payment and post it to the ledger

      Loading...

      Approval rules and finance settings

      Loading approval rules...

      Tax rates

      Approval rules

      Tax due days and mobile money

      Exchange rate

      Categories

      Payment requests

      0 requests
      RequestDateRequested byPayeePurpose CategoryPriorityNeeded byAmountStatusActions
      Loading payment requests...

      Client Directory

      Client profiles ยท Shipment history ยท Revenue tracking

      โ—ˆ Revenue by Client (YTD)
      ๐Ÿ‘ฅ
      No clients yet
      โ—ˆ Industry Mix
      ๐Ÿ‘ฅ
      No clients yet
      โ—ˆ Active Jobs per Client
      ๐Ÿ‘ฅ
      No clients yet
      ClientContactTINIndustryActive JobsYTD RevenueLast JobStatusActions

      Trade Documents

      Customs & trade document management

      ClientFile/ShipmentView Documents

      AI Assistant

      Logistics intelligence โ€” Tanzania customs ยท EAC corridors ยท Fleet management ยท Duty calculations

      โ—ˆ VELURA AI โ€” Logistics Intelligence
      Ready. Ask anything about Tanzania customs, EAC logistics, fleet management, or duty calculations...
      โš™ Advanced Connection Settings

      The AI Assistant runs automatically through this portal โ€” nothing needs to be set up. These fields are only for IT or system administrators who need to point the AI at a different server.

      Analytics & Reports

      Operational KPIs ยท Revenue ยท Fleet performance ยท Customs summary ยท Multi-Department Intelligence

      ๐Ÿ“ˆ Executive Overview โ€” Visual Insights Live cross-department snapshot & operational metrics
      ๐Ÿฅง Job Status Mix
      ๐Ÿ“
      No jobs yet
      ๐Ÿฉ Fleet Status Breakdown
      ๐Ÿšš
      No trucks yet
      ๐Ÿ“Š Invoiced revenue by month (per currency)
      ๐Ÿ›ก Breath test results
      ๐Ÿ“Š Revenue by Service TypeDistribution across services
      โฑ Avg Clearance & Turnaround Time (Days)Customs lead time
      ๐Ÿš› Trips Completed by Month
      ๐ŸŒ Cargo Distribution by Transit Corridor
      ๐Ÿ’ฐ Top Clients by Revenue & Shipment Volume
      RankClient NameActive ShipmentsRevenueDuties Facilitated% of TotalPerformance
      ๐Ÿš› Fleet Performance & Efficiency Breakdown
      TruckTripsTotal KMskm/LMaint. CostStatusProfit Score
      โ›ฝ Fuel Issued (litres)
      ๐Ÿ”ง Maintenance & Repair Expense Trend
      ๐Ÿ‘ค Top Performing Drivers
      RankDriver NameCompleted TripsOn-Time RateFuel EfficiencySafety Rating
      ๐Ÿ› Customs Duties & Taxes (per currency)
      ๐Ÿ“‹ Declarations by Customs Entry Regime
      ๐Ÿ“ฆ Recent Duty & Tax Assessments
      File No.ClientHS CodeCIF ValueCET RateTotal DutiesStatus
      ๐Ÿ’ต Monthly Invoiced vs Paid (per currency)
      ๐Ÿ“ˆ Invoice Collection & Realisation
      ๐Ÿ’ต
      No invoices yet
      ๐Ÿ“‘ Outstanding Invoice Ageing Summary
      Invoice NoClient NameAmountDue DateDays OverdueStatus

      Owner Portal

      Last recorded status ยท Trip history ยท Vehicle documents

      ๐ŸŸข En Route๐Ÿ”ต At Depot๐ŸŸก Idle๐Ÿ”ด Alertโš™๏ธ Maintenance Positions are shown as last recorded
      ๐Ÿ“ž Contact
      ๐Ÿ“Š This Month at a Glance
      ๐Ÿš› My Trucks โ€” Last Recorded Status
      ๐Ÿš› Recent Trips
      DispatchTruckRouteStatusDepartedTrip revenue
      ๐Ÿ“„ Vehicle Documents
      TruckDocumentExpiryDays LeftStatus
      ๐Ÿ”ง Upcoming Maintenance
      TruckServiceDue DateEst. CostStatus
      ๐Ÿ“ˆ Earnings

      Permissions & Roles

      Control exactly what each department, role, and truck owner can see and do. Changes take effect at next login.

      โœ๏ธ Edit & Create Rights โ€” per Role
      When Edit OFF for a role: all Save / Create / Approve buttons are hidden and that user operates in read-only view mode. A yellow banner alerts them of this status.
      ๐Ÿ‘ Page Visibility MatrixCheck = page visible for that role
      ๐Ÿ”‘ Role Management
      Role KeyDisplay NameDepartmentBadgeThemeIconHome PageActions
      ๐Ÿ‘ค Staff User Accounts
      NameEmailRoleStatusLast LoginActions
      ๐Ÿ”‘ Truck Owner Accounts & Truck Assignment
      Owner NameUsernamePhoneAssigned TrucksStatusLast LoginActions
      ๐Ÿ“‹ Recent Activity Log
      TimestampUserRoleActionModule

      System Settings

      Appearance, regional format, notifications & session preferences โ€” saved to this browser

      ๐ŸŽจ Appearance
      Theme
      Switch between Dark and Light interface mode
      Table Density
      Compact rows fit more data on screen; Comfortable is easier to read
      ๐ŸŒ Regional & Documents
      Date Format
      Applies to all generated PDFs โ€” invoices, quotations & reports
      Default Landing Page
      Which page opens right after you sign in โ€” overrides the role default
      ๐Ÿ”” Notifications & Session
      In-App Toast Notifications
      Show pop-up confirmations for actions like saving or exporting
      Auto Sign-Out After Inactivity
      Automatically log out if there's no activity โ€” protects the system on shared computers
      ๐Ÿ”’ Account Security
      Account Password
      Update your current account password anytime
      Company details
      Shown at the top of your invoices, quotations and other PDF documents.
      Unsaved changes Your company administrator can change these details.
      Add your company details
      They appear at the top of your invoices, quotations and other PDF documents.
      Your company administrator has not added company details yet.
      Company logo
      Bank accounts
      Authorized signatory and stamp
      Please correct the highlighted items before saving:
        Logo and header
        Upload your logo or a full-width header image for documents.
        How should the top of your documents look?
        This is the same as the letterhead on your company paper.
        Company logo
        No logo yet. Add one so it appears on your documents.
        Company logo preview
        PNG, JPG or WebP under 2 MB (recommended up to 1200 by 1200 pixels).
        Header image
        Upload your header image to use this option.
        Header image preview
        A wide image that fills the top of the page. Up to 3 MB.
        Contact details
        Your company name and contact info shown on documents.
        Phone numbers (up to 5)
        Tax numbers
        Official tax registration numbers shown on invoices and quotations.
        Short code for your job numbers, for example ABC.
        Bank accounts
        Bank accounts for invoice remittance (up to 4 accounts).
        Authorized signatory
        The person authorized to sign company documents.
        Signature and stamp
        Signature and company stamp images used on documents.
        Signature image
        No signature added
        Signature preview
        PNG, JPG or WebP under 1 MB (recommended up to 1000 by 500 pixels).
        Company stamp image
        No stamp added
        Stamp preview
        PNG, JPG or WebP under 1 MB (recommended up to 1000 by 1000 pixels).
        Upload a signature to turn this on.
        Upload a stamp to turn this on.
        Document defaults
        Wording and settings used when you create a new invoice or quotation. Leave a box empty to print nothing.
        Printed on invoices that have no payment terms chosen. Type {invoice_no} to print the invoice number.
        One requirement per line.
        Printed at the bottom of every page. If empty, your company name is printed.
        How it will look on your documents
        Live preview updating as you type.
        Unsaved changes
        Confirm it is you
        For your security, enter your password to save changes to bank details, signature or stamp.
        Getting started guide
        Show getting started guide
        Bring the setup checklist back on your dashboard if you dismissed it
        โš ๏ธ Reset
        Restore Default Settings
        Resets theme, density, date format and session preferences on this device โ€” does not affect saved records

        Your Team

        People who can sign in to your company. Only the company administrator can change this list.

        Invite a user
        Temporary sign-in details

        These details are shown only once. Copy them now and share them safely with the user. They will be asked to choose a new password when they first sign in.

        Temporary password
        People in your company
        People in your company
        NameEmailRoleStatusLast sign-inActions
        Roles

        A role decides which pages people can open and whether they can only view or also make changes. Only pages included in your company's plan are listed.

        Your company roles
        RoleAccessPeopleActions

        All Companies

        Create companies, choose what each company can use, and pause or restore access.

        Companies at a glance
        Companies by status
        Users per company
        Companies using each module
        Activity over the last 14 days
        Show the chart figures as tables
        Add a company
        What can this company use?
        Temporary sign-in details

        These details are shown only once. Copy them now and share them safely with the administrator. They will be asked to choose a new password when they first sign in.

        Temporary password
        Companies Email verification is OFF. Anyone can create a workspace.
        All companies
        CompanyStatusUsersModulesLast activityActions
        Company

        No access

        You do not have access to this page. Please ask your company administrator if you need it.

        + Add New Client
        Leave blank if the client has none
        ๐Ÿ‘ Client Profile
        Client History
        SHIPMENTS & JOBS
        Job IDCargoRouteCIFStageStatus
        INVOICES
        InvoiceDescriptionAmountDueStatus
        โœŽ Edit Client
        Leave blank if the client has none
        + Quick New Job
        + Add New Truck
        TRAILER / ARTICULATION
        + Add New Driver
        UPLOAD DRIVER DOCUMENTS
        โœŽ Edit Driver
        + Create Dispatch Order
        + Schedule Maintenance
        ๐Ÿ“‹ Log Completed Repair
        โ›ฝ Log Fuel Issue
        ๐Ÿ“„ Add Vehicle Document
        Vehicle Document
        โš™ AI Assistant Settings

        The AI Assistant is already active and ready to use โ€” nothing to configure. The fields below are only needed if your organisation uses a custom AI server.

        ๐Ÿ“ก Add / Update Tracking Device

        Register a GPS tracking device against a truck so it appears on the live map and updates in real time.

        ๐Ÿ”‘ Add / Edit Truck Owner
        OWNER DETAILS
        PORTAL ACCESS
        ASSIGN TRUCKS & DOCUMENTS
        UPLOAD OWNER DOCUMENTS
        ๐Ÿ“Ž Documents stored in browser session. Attach permanent copies to the owner's file in your document management system.
        ๐Ÿงพ Create New Invoice
        Leave blank and the next number is assigned when you save.
        Client and shipment
        Route
        Line items
        DescriptionQtyUnit priceTaxAmount
        Subtotal0
        VAT-able amount0
        VAT0
        Total0
        ๐Ÿ“ New Quotation
        Nature of Cargo Movement
        ๐Ÿ“ฅ Import
        ๐Ÿ“ค Export
        ๐Ÿšš Transit
        ๐Ÿ” Transhipment
        Client & Cargo Details
        Matches an existing job file to auto-fill the details below
        Routing
        Charges Breakdown (USD)
        Enter Qty and Unit Price for charges that apply and choose whether each line is taxed. Totals calculate automatically. Leave a row blank to omit it from the quotation.
        DescriptionQtyUnit PriceTaxTotal USDRemarks
        Additional / Manual Charges
        DescriptionQtyUnit priceTaxRemarksAmount
        Totals
        Subtotal0
        VAT-able amount0
        VAT0
        Total0
        Quotation
        Document
        Preparing your document...

        We could not show this document. Please try again.

        Your phone cannot show documents inside this page.

        ๐Ÿ”— Link Quotation to Job
        Link an existing quotation for โ€” to job โ€”. The job will move to Quoted, or straight to Confirmed if the quotation is already approved.
        ๐Ÿ“ค Upload Document
        โœŽ Edit Document Metadata
        Linked Documents
        Document Type Uploaded Status Actions
        ๐Ÿ“‹ Review TRA Assessment Details

        Verify the extracted values below. You can edit the fields and line items before applying them to the Clearance form.

        Extracted Tax Breakdown
        Tax Type Duty/Tax Base Rate Amount Relief Amount Relief Code

        Duty/Tax Base, Rate, Relief Amount and Relief Code are only populated when the PDF layout includes those columns โ€” verify them against the source document before applying.

        TOTAL GLOBAL TAX 0.00
        + Add Process
        ๐Ÿšซ Cancel Job File
        Are you sure you want to cancel Job File โ€”? This will change its status to Cancelled. Linked activity (invoices/dispatches/quotations) will remain intact.
        Shipment references
        Letters, digits, spaces and - / _ . only. Leave blank if it does not apply.
        โš ๏ธ Permanent Job Deletion
        This will permanently delete job file โ€” and cannot be undone.

        Are you sure you want to proceed? This will delete all record of this job file from the database. This action is restricted to Administrators, and is only permitted when the job file has no linked invoices, dispatches, or approved quotations.

        ๐Ÿ‘ค Add Staff Account
        โš ๏ธ One-Time Password Generated:
        โ€”
        Copy this password. It will not be shown again. The user will be forced to change it on their first login.
        ๐Ÿ”‘ Add New Role
        ๐Ÿ”’ Password Change Required
        For security reasons, you must update your temporary password before you can proceed to the application.
        Delete client

        Delete client ? This cannot be undone.

        Delete invoice
        Invoice
        Client
        Amount

        The invoice is hidden from lists, totals and reports. Its number stays reserved. You can restore it later.

        At least 5 characters.

        Create role
        2 to 40 characters, for example Customs clerk.
        Assign to user
        No users to assign yet. Invite a user first. Go to the invite form
          Members
            What this role can open

            Delete role

            Delete role ? This cannot be undone.

            Record a payment

            TRA fiscal receipt (EFD or VFD)

            Transfer between accounts

            Use this to refill petty cash, bank cash, or top up mobile money. A transfer does not change your profit.

            New payment request

            Payment request

            Loading...

            Release payment

            You have no active account in this currency. Add one first.

            Reopen a closed day

            Reopening lets you post corrections for this day. It is recorded with your name.

            Reconcile a bank or mobile money statement

            Upload the statement as a CSV file. We match each line to your books by reference, amount and date. You can match the rest by hand.

            Add a bank or mobile money account first.

            Column names in the first row of your file

            Add a statement line by hand

            Void a transaction

            Entries are never deleted. Voiding keeps the entry, takes it out of your balances, and records who did it and why.

            Add account

            Record a payment on an invoice

            Transaction

            Recover a client disbursement

            Add a category

            Used for: Expense

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            ๐Ÿ’ฐ Job Money & Statement
            Loading job account balance...
            โ—ˆ AI Job Assistant
            Select an action above...
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